Privacy Statement

1. Name and address of the party responsible for processing

Responsible authority within the meaning of data protection laws:

Company

HAUBER-Elektronik GmbH
Fabrikstraße 6
D-72622 Nürtingen

Phone: +49 (0)7022/21750 0
Fax: +49 (0) 7022/21750 50

E-Mail: info@hauber-elektronik.de

Thank you for your interest in our company. Data protection has a particularly high priority for HAUBER-Elektronik GmbH’s management.

The processing of personal data such as name, e-mail address or phone number of a party concerned is always performed in compliance with the general data protection regulation and the local data protection provisions applicable to HAUBER-Elektronik GmbH. Our company would like to use this privacy statement to inform the public about type, scope and purpose of the personal data we collect, use and process. In addition, this privacy statement educates parties concerned about their vested rights.

2. Using Internet pages

A. Collecting general information

If you access our website, general information is automatically collected. This information (server log files) includes, among others, which type of web browser or operating system is used, the domain name of your Internet Service Provider, and others. None of this information can be used to draw conclusions about you as a person. The information is technically necessary to correctly deliver the website content you have requested, and is always created when you use the Internet. We will statistically analyse anonymous information of this type to optimise our Internet presence and the technology behind it.

B. Cookies

Like many other websites, we also use so-called “cookies”; small text files transmitted from a web server to your hard drive. This enables us to automatically obtain certain data, such as IP address, browser or operating system used, about your computer and your Internet connection.

Cookies cannot be used to start programs or introduce viruses to a computer. With the help of the information contained in cookies we can facilitate your navigation experience and enable the correct display of our web pages.

Under no circumstances will the data collected by us be forwarded to third parties or a link be created with personal data without your consent.

Naturally, you can always display our website without cookies. Internet browsers are generally set to accept cookies. You can disable the use of cookies at any time via your browser settings. Please use your Internet browser’s Help menu to find out how to change these settings. Please note that individual functions of our website may not work seamlessly if you disable the use of cookies.

C. Registration on our website

If you register to use our personalised services, some personal data are collected such as name, address, contact and communication data such as phone number and e-mail address. If you are registered with us you can access content and services we offer only to registered users. Registered users can also, at any time, edit or delete their data entered during registration, if necessary. Naturally, we give you information at any time about your personal data we have stored. We also correct and/or delete them on request unless there are opposing legal retention obligations. Please use the contact data provided at the end of this privacy statement to contact us to that end.

D. SSL encryption

We use state-of the-art encryption technology (e.g., SSL) via HTTPS to ensure your data are securely transmitted.

E. Newsletters

Based on your express consent we periodically e-mail you our newsletter and/or similar information to your specified e-mail address.

Your e-mail address is sufficient information to receive our newsletter. If you register to receive our newsletter, the data you specify are exclusively used for that purpose. Subscribers may also be e-mailed about circumstances relevant to the service or registration (for example, changes to the newsletter offering or technical matters).

An effective registration requires a valid e-mail address. We use the “double-opt-in” method to check if login is actually performed by the owner of an e-mail address. To that end, we log the ordering of our newsletter, the sending of a confirmation e-mail and the receipt of a reply requested by it. No other data are collected. The data are exclusively used for sending our newsletter and are not forwarded to third parties.

You can revoke your consent to storing your personal data and their use for sending our newsletter at any time. Every newsletter contains the link for it. In addition, you can unsubscribe directly on this website or tell us about your request using the contact option at the end of these data protection notices.

F. Contact form

If you contact us by e-mail or our contact form with any sort of request, you are giving us your voluntary consent to contact you. To that end, you need to provide us with a valid e-mail address. We will use it to allocate your request and reply to it. We may need further data from you. The information you have provided is stored in order to process your request and for any potential follow-up queries. Once your request has been resolved, your personal data are automatically deleted.

G. Deleting and/or blocking data

We follow the principles of data avoidance and data economy. This means that we only store your personal data as long as is required to achieve the purposes stated here or as specified by the various storage periods stipulated by the legislator. Once this purpose no longer exists and/or these periods have expired, we will routinely block or delete those data according to legal regulations.

H. Use of Google Analytics

This website uses Google Analytics, a web analysis service of Google Inc. (hereinafter referred to as: “Google”). Google Analytics uses so-called “cookies”, i.e., text files that are stored on your computer and enable us to analyse your usage of our website. The information about your website usage, which is created by the cookie, is usually submitted to a Google server in the US and stored there. Since IP anonymisation is enabled on this website, Google will shorten your IP address beforehand if you are located in one of the member states of the European Union or in one of the other states party to the Agreement on the European Economic Area. Only in exceptional cases will your full IP address be submitted to a Google server in the US and then shortened there. On behalf of the website provider, Google will use this information to evaluate how you have used our website in order to compile reports on website activities and also to provide to the website provider further services connected with the use of the website and the Internet usage. The IP address submitted by your browser in combination with Google Analytics is not merged with other Google data.

You can prevent the storage of cookies by adjusting the settings of your browser software. However, we would like to point out that in this case not all of the website functions may be fully available to you. In addition, you can prevent the submission to Google of the data generated by the cookie and associated with your website usage (incl. your IP address) and the processing of these data by Google by downloading and installing the browser plug-in available at the following link: Browser add-on to disable Google Analytics.

In addition or as an alternative to the browser add-on you can click this link to stop Google Analytics from tracking you on our pages. This will install an opt-out cookie on your device. While the cookie is installed in your browser, Google Analytics will not capture your activities on this website when using this browser.

I. Google AdWords

Our website uses Google conversion tracking. If you have accessed our website from an advertisement hosted by Google, Google AdWords will store a cookie on your computer. The cookie for conversion tracking is stored if a user clicks a Google-hosted ad. These cookies lose their validity after 30 days and are not used for personal identification. If the user visits certain pages of our website and if the cookie is still valid, we and Google can recognise that the user has clicked the ad and was forwarded to this page. Every Google AdWords customer receives a different cookie. Therefore, it is not possible to track cookies using the websites of AdWords customers. Information obtained from conversion cookies is used to create conversion statistics for AdWords customers who opted for conversion tracking. Customers can find out how many users in total clicked their ad and were forwarded to a page containing with a conversion tracking tag. They will, however, not find out any information to personally identify users.

If you do not want to participate in tracking you can refuse to have the required cookie stored by using, for example, a browser setting to disable automatic storing of cookies, or by setting your browser to block cookies from the “googleleadservices.com” domain.

Please note that you must keep the opt-out cookies for the duration of time in which you do not want measuring data to be captured. If you have deleted all your cookies in your browser you need to store the relevant opt-out cookie again.

3. Data protection for customers

For the pre-contractual quotation stage or to fulfil an order and/or render a service, we process personal data such as address or contact data, information about conversations held, your requirements, quotations and other information we are receiving from you. In case of corporate customers we also process information, in particular contact data, about our contacts. For payment processing we may store and process your bank details and/or credit card data. If external partners are involved in rendering the service and/or fulfilling the order, we may forward them the information required to render their service. Auxiliary systems (IT environment, CRM / ERP systems, financial accounting) may be used to process the information, and service providers may access them during maintenance. In such cases, we agree the necessary order processing agreements.

4. Data protection for candidates and the recruitment process

The party responsible for processing collects and processes the personal data of candidates to manage the recruitment process. Processing may also be done electronically. This is the case in particular if a candidate has transmitted their application documents electronically to the party responsible for processing, for example, by e-mail or via a web form available on our Internet presence. If the party responsible for processing signs an employment contract with a candidate, the transmitted data are stored in keeping with legal regulations to manage the employment relationship. If the party responsible for processing concludes no employment contract with the candidate, the application documents are automatically deleted within four months after announcing the rejection unless there are other legitimate interests why the party responsible for processing may not delete the data. Another legitimate interest to this effect is, for example, a burden of proof in proceedings according to the General Equal Treatment Act (GETA).

5. Data protection for suppliers

We will store and process information about you while we select suppliers and/or service providers. During supplier check / assessment we may obtain and store more information from, e.g., credit agencies. For order processing we also process order-specific information beyond your master data. In case of corporate contacts we also process information, in particular contact data, about our contacts. Auxiliary systems (IT environment, CRM / ERP systems, financial accounting) may be used to process the information, and service providers may access them during maintenance. In such cases, we agree the necessary order processing agreements.

6. General information

A. Legal bases for processing

For processing steps where we obtain consent to a certain processing purpose, Art. 6 I lit. a. GDPR is the legal basis for our company. If the processing of personal data is required to fulfil a contract whose contractual party is the party concerned, for example in case of processing steps necessary to deliver goods or render other services or return services, processing is based on Art. 6 I lit. b GDPR. This also applies to processing steps required to perform pre-contractual measures, such as in connection with requests about our products or services. If our company is subject to a statutory obligation requiring the processing of personal data, such as to fulfil tax obligations, processing is based on Art. 6 I lit. c GDPR. In rare cases, personal data may need to be processed to protect vital interests of the party concerned or of another natural person. This would be the case, for example, if a visitor was injured at our premises and their name, age, health insurance data or other vital information had to be forwarded to a doctor, hospital or other third parties. In that case, processing would be based on Art. 6 I lit. d GDPR. Lastly, processing steps may be based on Art. 6 I lit. f GDPR. Based on this legal basis are processing steps not captured by any of the above legal bases if processing is required to maintain a legitimate interest of our company or a third party unless the interests, fundamental rights and fundamental freedoms of the party concerned prevail. We are allowed to perform such processing steps in particular because they have been mentioned specifically by the European legislator, who was of the opinion that a legitimate interest may be assumed if the party concerned is a customer of the party responsible (Recital 47 Sentence 2 GDPR).

B. Legitimate interests in processing, pursued by party responsible or a third party

If the processing of personal data is based on Article 6 I lit. f GDPR, our legitimate interest is performing our business activity to the benefit of the well-being of all of our employees and shareholders.

C. Purposes of data processing by responsible authority and third parties

We process your personal data only for the purpose specified in this privacy statement. We will not transmit your personal data to third parties for any other purposes than those mentioned. We will only forward your personal data to third parties if

you have given us your express consent to do so;
your data must be processed to execute a contract with you;
your data must be processed to fulfil a legal obligation;

your data must be processed to maintain legitimate interests; and there is no reason to assume that you have an interest, which is predominantly worthy of protection, in not forwarding your data.

D. Transmitting data to third countries

In individual cases, e.g., web services associated with Google services or newsletter services, personal data may be transmitted to third countries. In the process, we always ensure that appropriate guarantees are in place to protect your data. In individual cases, our data protection officer can provide you with relevant proof.

E. Deleting and/or blocking data

F. Legal or contractual regulations for providing personal data; required for contract conclusion; obligation of party concerned to provide personal data; potential consequences of failure to provide

We inform you about the fact that providing personal data is sometimes legally stipulated (e.g., tax rules) or may result from contractual regulations (e.g., information about the contractual partner). In order to conclude a contract, it may be necessary for a party concerned to provide us with personal data which we then have to process. For instance, the party concerned is obligated to provide us with personal data if our company concludes a contract with them. Failing to provide personal data may result in the contract not being concluded with the party concerned. Before the party concerned provides their personal data, they have to contact one of our employees. On a case by case basis, our employer explains to the party concerned whether providing personal data is stipulated by law or by contract; is required for contract conclusion; whether there is an obligation to provide personal data; and what the consequences would be of failing to provide personal data.

G. Existence of automated decision-making

As a responsible company we forego automatic decision-making or profiling.

H. Your rights as the party concerned

You can contact our data protection officer at any time using the specified contact data to exercise the following rights:

disclose the data we have stored and how they are processed;
correct incorrect personal data;
delete your data we have stored;
restrict data processing if we are legally obliged not to delete your data;
object to our processing of your data; and
submit data if you have agreed to data processing or have concluded an agreement with us.
If you have given us your consent you can revoke it at any time with future effect.

You can contact your responsible supervisory authority at any time with a complaint. Your responsible supervisory depends on the federal German state where you reside or work or where the suspected violation took place. For a list of supervisory authorities (for non-public issues) please visit https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html.

I. Changes to our privacy statement

We reserve the right to adjust this privacy statement from time to time to ensure it always complies with the latest legal requirements, or to implement changes to our services in the privacy statement, e.g., when we introduce a new service. When you visit our website after a change to the privacy statement, the new version applies.

J. Questions to the data protection officer

If you have any questions about data protection, please e-mail us or contact our managing director directly. By law, HAUBER-Elektronik GmbH is not obligated to appoint a data protection officer.